Tuesday, November 09, 2010

Call for Help - Chief Financial Officer (CFO) Volunteer Needed

This is a call for help!

The PRA needs a PRA Member to step forward and become the Chief Financial Officer (CFO) (aka Treasurer) of the PRA effective January 1, 2011.

Steve Kelly, CFO (Treasurer), has served for the past few years and his personal and professional needs more and more of his time so he is stepping down. Steve has agreed to stay until after 1/1/11 so he can complete work on the current fiscal year, prepare and present the yearend report and send the data to our Tax Attorney so our tax forms can be completed and submitted in a timely manner.

The job requires about 1 - 2 hours per month on average with a few more hours at the end of each year when membership checks are received and need to be deposited and when the fiscal year is closed and reports are prepared.

You do not have to be a CPA, an account or a bookkeeper but at some bookkeeping skills will help.

The CFO (Treasurer) is an Officer of the PRA, Inc. and is an appointed position approved by the Board.

Chief Financial Officer (CFO) duties include but are not limited to:

1. Establish a financial ledger including:

a. Supporting documents

b. Record of deposits and withdrawals

2. Establish PRA bank accounts at a facility approved by the Board of Directors. The PRA will maintain one (1) operational account to receive all deposits and to pay all expenses and one (1) savings type account. The signatories for authorized financial accounts shall be the following:

a. President (CEO)

b. Vice President

c. Chief Financial Officer

d. Other Board Members or Officers as deemed necessary

3. Written approval by the Board is required for the opening and closing of PRA bank accounts.

4. Signing of blank checks is prohibited.

5. The Treasurer is authorized to issue a check with their signature only when an invoice or request for reimbursement is received and approved by the President. The invoices and requests for reimbursements shall be accompanied by receipts or other acceptable forms of authentication determined by the Treasurer or Board.

6. The Treasurer is authorized to issue a check with their signature only when an invoice or request for reimbursement exceeds $1,000.00 is received and approved by the President and when correspondence approving said expenditure is received from a second PRA Officer or Board Member authorized to sign checks. A copy of the second signature authorization would be attached and maintained with the monthly bank statements on file with the Treasurer and the President. The invoices and requests for reimbursements shall be accompanied by receipts or other acceptable forms of authentication determined by the Treasurer or Board.

If you're interested and want to learn more, please contact Gene Pennington.